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Email Lesson 3

Reply To Email

To reply to an email message:

  • Check your email.
  • Open a new message.
  • Read the message.
  • Click the Reply button. (Or, click Reply All to send a copy to everyone who received the original message.) A new email message window opens.
  • You may see a message such as, "on 5/23/02 10:46 AM, Wiz Kid at gwienc@hotmail.com wrote:" followed by the text of the message you're answering.
  • Notice that the text from the original message is "quoted," or preceded by carat symbols (>).
  • Type your reply.
  • Click the Send button.


Some email clients include a Sent Mail folder or Outbox. If you are uncertain your message was sent, check these areas before you resend your message.


When to Reply
Email is reliable, immediate, and often informal. However, there are some email "do's and don'ts" you should
be aware of.


When replying, you have a couple of options:

1. Include all text
Include all quoted text from the previous message, type your response, and click Send.
2. Delete all text
Delete all text from the previous message, type your response, and click Send.
3. Quote the text (delete some text)
Delete additional text that is not relevant to your response. Add additional information as needed. This way, you don't have to needlessly retype information, and the recipient knows you understood their initial message.